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What Is The Workplace Charging Scheme For Electric Cars?

The Workplace Charging Scheme is designed to make it easier for businesses to install EV charging infrastructure that they can use to power their fleet of electric vehicles or allow staff to use while at work.

The cost of installing EV charge points is seen as one of the main barriers any business has to overcome. The benefits of electric vehicles are becoming more obvious and as more people make the change, businesses need to keep up with the requirements of their staff. It can become a perk that helps retain - and attract - talent the organisation needs.

The team at Connected Kerb have taken a look at the Workplace Charging Scheme, how it works and what you need to consider before applying.

How Does The Workplace Charging Scheme Work?

The Workplace Charging Scheme is a grant that comes in the form of vouchers to cover some of the cost of installing electric vehicle charging points at your business. This is not a fund where the applicant receives funds directly, and understanding the nuances about the scheme, how it works, and what to expect from it can help make sure you get the most out of it.

The application process requires a lot of information about your business and your intentions. You should also know - or have an idea - of the EV charging infrastructure you want to install.

How To Apply For The Workplace Charging Scheme

Business owners can apply for the Workplace Charging Scheme through the Government website. A form gathers information about your needs and plans, as well as well as how the infrastructure will be used. The application is then reviewed, including the evidence supplied, before a decision is made.

Some of the evidence you will need includes:

  • A Companies House reference number
  • A VAT registration number
  • Establishment/Institution/School details

You can find out more about the Workplace Charging Scheme here, and find the form to fill in if you’re ready to get started.

What Does The Workplace EV Charging Scheme Cover?

There are a number of different schemes and grants available to businesses, homeowners and drivers looking to switch to electric vehicles, as you can see here. The Workplace Charging Scheme focuses on providing employers with a way to make that switch for the benefit of their fleet and staff.

The scheme will reduce the price of an EV charge point socket up to? 75%, but capped at £350 per socket. This drastically reduces the cost businesses face, no matter how many sockets they are considering installing.

It’s important to note, though, that this grant can only be used on new charging points. Sockets already installed cannot be retroactively claimed for.

How Many Workplace Charging Sockets Can You Get With The Scheme?

Through the scheme, a business can apply for a discount on up to 40 sockets. This can be in the form of 40 single EV charge points or 20 double chargers.

You should note that this limit applies to the business, and not each location. If your business operates in 2 or more places, you will have to decide the allocation of EV chargers for each, up to a total of 40. Larger sites might need more sockets, or for a high number of locations, you might split the number to 1 or 2 to each site.

Anything beyond this, you will have to pay full price for.

Factors To Consider For Your Workplace Charging Points

When deciding to install workplace charging points at any site, there are factors to consider to make sure they have the most impact and effectiveness. Every business, and each location, will have different layouts and facilities to take into account - and it can be very useful to have an idea of what you plan to do before applying for the scheme.

This shows you are serious about offering workplace EV charging to your staff and fleet.

Where To Place Your EV Charge Points

On every site you plan to install workplace charging points, you’ll need to think about where they should be. Under the Workplace Charging Scheme, you’ll need dedicated, off-street parking that your staff and fleet vehicles use, as this is not designed to be part of a public charge network.

Within your car park, you’ll have to find a place that vehicles can access easily, yet is close enough to an electricity supply to provide the power used to charge the electric vehicles. These can be kerb mounted or wall mounted chargers, if next to a building. EV chargers with double sockets can also be a good option to save on space.

What Kind Of EV Chargers Should You Choose?

There are plenty of different EV chargers available, and all are suited to different environments and situations. Our wall-mounted solutions, such as the Limpet and the Scarab are great examples of low-impact chargers that can easily be installed without drawing obvious attention.

There are other solutions, too, such as bollard-style chargers that make use of existing structures, floor or kerb-mounted chargers, and larger stations that you might see at public locations such as fuel stations or supermarkets.

How Will Staff Use Them?

This might seem obvious, but are you planning on letting staff fully charge their vehicles, or make sure they have enough charge for the next part of their journey - wherever that may be? For the latter, you’ll need more chargers to ensure everyone can access, but a rotation can be used when needed to spread the time around evenly.

There are also rapid EV chargers, which, while useful, shouldn’t be used daily as this method of workplace charging can reduce the vehicle’s battery life over time. We advocate for lower levels of charge to ensure you get the most use out of the battery.

Work out what system you plan to implement and make sure staff are aware of what charging times are like and how best to make sure everyone who wants to use the charge points can. You should also think about the tariff - as this electricity needs to be paid for. Is the business going to absorb this cost or will the EV owner be expected to pay. Electricity costs vary throughout the day, so this is an important consideration.

Who Can Apply For The Workplace Charging Scheme?

Any number of businesses, charities and public authorities can apply for the Workplace Charging Scheme, but there are conditions to be aware of.

There must be off-street parking that’s dedicated to your staff or fleet of vehicles - these EV chargers are not intended for public use and should not be treated as such. With no dedicated parking, this becomes harder to enforce and police. It’s also worth noting that if your business has a fleet of vehicles, these should be electric vehicles - or there should be an intent to switch. Finally, any EV charge point should be installed by an OZEV-approved Workforce Charging Scheme expert.

Other businesses have more recently become eligible for this scheme, with hotels and other short stay accommodation businesses an example. There’s no restriction on who can use these charge points, but it is expected they will be staff or customers of the business. Camp grounds and holiday parks can also benefit from the scheme.

We Can Support Your Application For The Workplace Charging Scheme

The Workplace Charging Scheme can help a lot of businesses meet the changing demands of their workers by offering the EV charging infrastructure that encourages them to switch from petrol and diesel vehicles. With plenty of opportunities to keep their vehicle charged and ready for the next journey, the worry about how much power they have remaining decreases.

Each business will have different requirements, and it’s important to understand what these are - and how the scheme can help you reach them. To make sure you have the best chance of obtaining the funding you need to install EV chargers at your business, you can get help and support in compiling the necessary information and filling out the required forms. If you’d like to know more about how Connected Kerb can help, get in touch with our team today and we’ll do what we can.